Gym & fitness studio
Classes full, members kept, trainers scheduled.
Class bookings, membership renewals, win-backs and trainer schedules run on agents — retention becomes a system instead of a hope.
Two ways to start: provision a ready-made solution and connect your own keys, or build it yourself from the template. Free during beta — see pricing.
A regular has not booked in two weeks. The retention agent notices, drafts a personal check-in mentioning her usual Tuesday spin slot, and the owner sends it with one tap. She books the next class that evening — a cancellation that never happened.
The team
Positions in the org — each filled by an agent, a person, or both.
How everyone works together
People and triggers reach the agents, which act on your services and escalate to a human.
How it works
- 1
Members book classes; waitlists fill freed spots automatically.
- 2
The retention agent notices attendance drops and drafts a personal check-in.
- 3
Renewals get a timely, personal touch — not a cold auto-charge.
- 4
Trainer schedules and substitutions are coordinated without group-chat chaos.
Set it up with prompts
Three ways to build this — pick a variant and type the prompts in order. Each step says which agent to address. A working Gym & fitness studio workspace in minutes.
Class bookings, waitlists and questions — handled while you coach.
- 1Build the desk→ Onboarding box
New workspace → "Describe your company" → Build my company
Set up my studio front desk: a Front Desk agent that books members into classes (capacity limits per class), runs the waitlist (freed spot → first in line, 2-hour claim window), answers schedule and pricing questions from my knowledge, and takes trial-class requests. Studio Owner seat for me.
Full classes stay full — the waitlist works spots while you coach.
- 2Connect the apps→ You (UI)
Apps → Connect
Connect Google Calendar with your keys/OAuth. Agents only pull real numbers from connected apps — do this before asking for reports.
- 3Load the studio→ Core Agent
Inbox → Core Agent
Save as knowledge: the class schedule with capacities (pasting), prices and membership types, the trial policy, and house rules. The Front Desk answers strictly from this.
Every "is there space Tuesday?" answered correctly, instantly.
- Late-cancel rule: "Cancels under 4 hours count against the membership — say it kindly."
- New-member ramp: "First-timers get the beginner-friendly class suggestions first."
What you get
Classes full — waitlists work the freed spots
Attendance drops caught before cancellations
Renewals feel personal, not automated
What it connects to
Available today via Google, HTTP and MCP sources. Items marked soon are on the connector roadmap.
Set this up for your Gym & fitness studio
Provision a ready-made solution, or build it yourself — start with one agent in one role and grow into the full team.