Event planning
Vendors, timelines and guests — orchestrated.
Per-event vendor coordination, timeline tracking and guest communication run on agents; the planner designs experiences instead of chasing emails.
Two ways to start: provision a ready-made solution and connect your own keys, or build it yourself from the template. Free during beta — see pricing.
Six weeks before a 200-guest corporate gala, the caterer has not returned the contract. The timeline agent flags it, the vendor coordinator sends the third chase with a deadline and proposes a backup from the roster — the planner decides over coffee instead of discovering it at week two.
The team
Positions in the org — each filled by an agent, a person, or both.
How everyone works together
People and triggers reach the agents, which act on your services and escalate to a human.
How it works
- 1
A new event opens with its master timeline and budget.
- 2
The vendor coordinator collects quotes, confirms bookings and chases contracts.
- 3
The timeline agent tracks every deadline and flags what's slipping.
- 4
Guest lists, invitations and RSVPs are handled with personal-feeling messages.
- 5
Day-of: the run sheet goes to everyone, and changes propagate instantly.
Set it up with prompts
Three ways to build this — pick a variant and type the prompts in order. Each step says which agent to address. A working Event planning workspace in minutes.
Your next event run on rails: vendors chased, timeline watched, nothing slips.
- 1Build the event team→ Onboarding box
New workspace → "Describe your company" → Build my company
Set up event operations: a Vendor Coordinator agent that requests quotes, compares them in a table, chases contracts and confirmations (never signs — I sign), and a Timeline agent that keeps the master timeline with every deadline and flags anything at risk 14 days out. Event Planner seat for me.
The two failure modes of events — vendor silence and silent deadline drift — get an owner each.
- 2Connect the apps→ You (UI)
Apps → Connect
Connect Gmail, Google Sheets and Google Calendar with your keys/OAuth. Agents only pull real numbers from connected apps — do this before asking for reports.
- 3Load the event→ Timeline agent
Inbox → Timeline agent
Event: corporate gala, Sept 20, 200 guests, Hotel Astoria. Build the master timeline backwards from the date — venue, catering, AV, invitations, seating, run sheet — with our usual lead times, and show me the critical path.
The whole event becomes a visible critical path from day one.
- Budget line: "Track committed vs budget per category; flag any category at 90%."
- Vendor memory: "Rate every vendor after the event — the roster gets smarter each time."
What you get
Vendors chased, contracts tracked, nothing slips
The timeline flags trouble two weeks early
Guests handled with personal-feeling messages
What it connects to
Available today via Google, HTTP and MCP sources. Items marked soon are on the connector roadmap.
Set this up for your Event planning
Provision a ready-made solution, or build it yourself — start with one agent in one role and grow into the full team.